Commercial Support Executive

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- www.newscareers.co.uk
Description
Job title: Commercial Support Executive
Responsible to: Sales Director/Station Director
Location: Signal 107 / Wolverhampton
Purpose of the job:
- To provide efficient and professional administrative support to the commercial team
- To provide administrative assistance to the Sales, SPI and Programming teams, along with the day to day running and administration of the radio station.
- To provide administrative support to Station Director
Main Duties:
- Sales administration including: Distributing incoming leads to the sales team, produce planit schedules as and when requested; CRM administration daily and when requested to do so; generating and printing out seminar reports monthly; dealing with seminar administration when required.
- To put together power point presentations for the sales team using the company template for client presentations
- Admin support for Traffic, including ; merge to log, cart deletions, produce PRS reports
- Act as support for Station Director
- To assist SPI when required ie holiday cover and busy periods
- Planning and booking of all SPI activity through planit
- Support the sales team with new and existing customers to develop long-term relationships
- Provide accurate revenue reports daily to station management and sales teams
- Liaise with sales/SPI to ensure all campaign bookings are moved onto Broadnet as swiftly as possible
- Support the Sales/SPI teams to achieve revenue targets on a monthly basis
- Adhere to sales principles, practices and processes
- Co-ordinate general documentation as required eg. mail shots to client
- Assist in building client data on CRM for initiatives and mail shots
- Source quotes and arrange purchases of any station branding and merchandise against given budgets from all departments
- Act as first port of call for building issues including:
- Dealing with landlord enquiries
- Fire alarm
- Security
- Telephone system
- General station maintenance
- Cleaning agency - Ensure office equipment is in working order and in stock
- Ensure the smooth running of the office, including: process post and make sure the franking machine is in credit; prepare the boardroom for meetings and order lunches for meetings
- Ensure the communal areas are tidy and well maintained
- General administration for new starters and keeping employee details up to date
- Responsible for the monthly housekeeping inspection report
- Ensure health and safety procedures are updated and displayed
- To be responsible for general Health & Safety issues in the workplace and to make sure the First Aid boxes are fully stocked and on show
- Take and distribute sales meeting minutes weekly by lunchtime
- General office management