Operations Assistant

This job posting expired and applications are no longer accepted.
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October 10, 2023
Media City, Salford
Job Type
Closing Date


Operations Assistant (£27k, full-time)

We're recruiting for an Operations Assistant to join our team at Media City, Salford.

The role includes -

Budgeting & Finance

  • Process project invoices and record expenses.
  • Manage supplier invoices and queries.
  • Reconcile financial information between Xero and project management platforms.
  • Process bank transactions and BACS runs from Xero.

Project Co-ordination

  • Build, promote, and proactively maintain project management platforms.
  • Monitor workload allocation across the organisation using existing project delivery software.
  • Liaise with production teams daily to ensure schedules are accurate.
  • Assist teams in forecasting resourcing needs for projects.


  • Identify automation/API opportunities across platforms.
  • Assist the leadership team with internal comms relating to new systems and processes.
  • Handle incoming business enquiries via phone and email.
  • Organise office upkeep and hosting visitors on site.
  • Support production teams with administrative requests.
  • Work with the Head of Operations to administrate staff onboarding and offboarding.
  • Record staff time off: sickness, annual leave, time in lieu etc.

Your experience for this role.


  • Minimum 3 years’ experience in an operations/administrative role
  • Significant experience using project or resource management tools
  • Ability to accurately process financial information using Xero or similar software
  • Excellent attention to detail
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills
  • Ability to handle multiple tasks and prioritise effectively
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Great analytical skills, with the ability to interpret data and make recommendations


  • Experience using Productive.io
  • Understanding of automation and API integration opportunities
  • Previous experience in a similar administrative or operations role

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